CONFERENCE  

|   SUBMISSION FAQ

Frequently Asked Questions

What is the submission deadline?
April 21, 2017, 11:59 PM PT.
What makes a good submission?
  • Incomplete proposals or proposals that are commercial or marketing focused in nature will not be considered.
  • Review all of the submission guidelines on this page and follow the instructions.
  • Write your proposal so that it is easily understood. Concise, precise language and a discernible thesis will also help your chances in the review process.
  • The advisors will read many submissions. Get to your point as quickly as possible. Consider what the proposal is about. Why is it interesting? How is it important to game development? What will attendees get out of the session? What is the actionable takeaway?
What do I need to provide in my submission?
The submission form will require these key items. You may be asked to submit additional materials before a decision is made on your proposal.
  • Speaker Contact Information
  • Full contact information and a short biography (100 word max) are required.
  • Session Title
    A concise, descriptive title of no more than 8 words.
  • Presentation Description
    A description of your presentation as you would have it appear on the VRDC website in 100 words or less. Write in 3rd person, present tense.
  • Attendee Takeaway
    In 50-words or less, summarize what new knowledge attendees will gain from this presentation. Write as you would have it appear on the website. Do not use bullet points, write in 3rd person present tense.
  • Summary for Advisors
    Describe to the advisors what your talk will be about in roughly 500 words, and why it will be interesting to VRDC Fall attendees. This is not the abstract for your talk for the printed program, it is not meant for attendees to read, it is not a teaser, and it is not a place for cute wordplay. It is for you to describe concretely and succinctly what is compelling about your talk to the Advisory Board, a group of people who have probably read 100 of these descriptions by the time they get to yours. Do not tease with something like, "My lecture will reveal amazing findings about how people play puzzle platformers," instead say, "We have found 90% of people only play puzzle platformers while eating pepperoni pizza," or whatever your amazing finding actually is. If you need more than 500 words to describe your lecture in this way, you can upload supplemental materials (.doc, .pdf, .txt) to your submission.
  • Supporting Materials
    Upload any helpful elements you will use to illustrate your talk, e.g., code samples, demos, video clips, etc. The advisors would like to see demos, images, or any documentation that supports your submission.
  • Past Speaking Engagements & Web links
    If applicable, list the conferences, the title of the lecture, scores, and references. If you can provide references for these lectures, include a name and contact information. Add links to your company's website(s), personal blog(s), projects you're working on, etc., to support your proposal. Please do not offer links to news articles.
What are the session formats?
The final length and format of accepted sessions will be determined by the advisors. Please select what you feel will be the most appropriate.

Format Duration Description
Lectures 60 or 30 minutes Lectures are issue-oriented, provide concrete examples, and contain both practical and theoretical information. We generally prefer only one speaker but we may accept two if you can demonstrate the second person is necessary.
Panels 60 minutes Panels take many different viewpoints on a topic or issue and combine them in one debate session with a moderator. Debate among panelists (with very different opinions) is welcome and audience participation time should be accounted for. We prefer 60 minute time for this format and no more than 5 people. Include all of the panelists you have confirmed in the proposal. A very limited number of panels will be accepted.

How do I choose a session format?
It is very common for us to receive a proposal on a wonderful topic that we want to accept, but that requires a format change If the advisory board feels your talk should be changed to 30 or 60 minutes, we will let you know.

60-minute lectures tend to be inspirational, high-level, or wide-ranging talks that cover a subject of broad importance. 30-minute lectures tend to cover a single, narrow topic in depth. Panels tend to examine a controversial or difficult topic with no easy answers and lots of interesting talking points; panels are 60 minutes, which is enough time for about eight planned questions. In all cases, expect to leave time at the end for Q&A.

Also consider who is speaking. Most lectures are given by a single person, unless there is a compelling reason that requires multiple speakers (especially for a 30-minute talk, where there is hardly time to switch speakers). Panels generally have a moderator and three or four panelists who are established and known experts on the topic; everyone in the room is likely to have an opinion, after all, so the only reason to make it a panel and not just a list of questions for audience discussion is if the panelists have opinions that are worth listening to.

Common mistakes:
  • Taking a narrow topic and pitching it as a 60-minute lecture. If you can squeeze the important stuff into 30 minutes, do so. When reviewing we may suggest your talk be 30 minutes rather than 60 minutes.
  • Taking a 60-minute lecture and having five listed speakers, and/or taking what should be a perfectly good lecture and pitching it as a panel.
How does the selection process work?
  • You will receive an automated l email confirmation when you submit your proposal. If you do not receive this confirmation, contact Megan Bundy at megan.bundy@ubm.com.
  • Save the link to your proposal, you can revise your submission details until the deadline.
  • The advisors will review all submissions and score them on the criteria below.
  • This composite rating and advisor feedback will determine the status of every submission.
  • You will receive notification in late-May about the status of your proposal.
Who will review my proposal?
The VRDC Fall Advisory Board will review your proposal. They are distinguished industry professionals who volunteer their time to help develop the numerous sessions at VRDC Fall. They work to ensure that the quality of the content provided to attendees is high-level, relevant, and timely.
What are the benefits of speaking?
The benefits of being a speaker include:

  • Complimentary registration
  • Access to all conference sessions, and the expo floor
  • Your name and presentation featured in our conference program and website
  • A year subscription to the GDC Vault (video and audio recordings of all GDC and VRDC sessions)
How do I propose a vendor-specific session (sponsored session)?
We want our talks to be opportunities for professional game developers to share their ideas and experiences. Proposals that are commercial or marketing in nature will not be considered. In general, content specific to proprietary products and technologies are considered sponsored material. The Advisory Board and conference management reserve the right to exercise their editorial discretion. If you would like to publicize a product, please contact our sales team for information on exhibiting and other vendor opportunities, including sponsored sessions.
What does VRDC expect from speakers?
When you agree to speak at VRDC Fall, you are making a commitment to deliver a well prepared talk and to speak on the topic you have proposed. We ask that you do not drastically change the submitted topic or content.

You will be evaluated by attendees on how well you delivered your presentation, aim to be among the top 50 presenters.

We expect our speakers to submit the final version of their presentation to be made available on the GDC Vault.
When will I be notified of the status of my submission?
You will receive an automated email response once your submission is received. We will notify you of the status of your submission in late May. If you do not hear from us, please contact Megan Bundy.
How should PR Reps submit for their clients?
If you are a PR representative submitting on behalf of a client, please list the speaker information and unique email, then add yourself as the PR contact for all speakers. Without full speaker details, the submission will be considered incomplete and will not be reviewed. As a PR contact associated with a speaker profile, you will receive all the same emails for the duration of the event's correspondence.
Who should I contact with additional questions?
Please contact Megan Bundy with any additional questions.

Follow Us